Module 4: Recruitment Overview & Preparation
Planning for Recruitment
Before recruitment begins, there are a few tasks you'll need to complete in order to be organized for the upcoming semester. The tasks listed in this lesson should be completed before end of fall semester (before winter break) and before end of spring semester (before summer break). The reason we suggest this timeline is so you have the basics figured out before heading into an extended break. Your winter / summer breaks will likely still include planning recruitment events, but proactive planning will allow you to stay ahead of the curve and avoid rushing to throw things together the week before.
How to Pick Recruitment Dates
A good place to start when setting the length for your recruitment process is 7 days (4 days for events, 2 days for interviews, 1 day for voting / invitation day). This is flexible based on your chapter and what other organizations are doing. We ask this of chapters so that the process is long enough to make informed decisions, but not too long where you may lose Potential New Members (PNMs). It is up to your chapter to select dates, but typically chapters will have recruitment within the first few weeks of a semester. This will vary base on your school's schedule.
Things to keep in mind when picking recruitment dates:
social sorority / fraternity recruitment dates
other business fraternity recruitment dates
beginning of semester student organization fairs
After solidifying your recruitment dates, send them to your Director for confirmation. These dates should not be changed unless a special circumstance arises. Any issues reach out to your Director for assistance.
Room Reservations
Each university is different when it comes to their process and timelines for reserving rooms on campus. Reach out to your chapter advisor or student organization representatives if you are unsure of what that process looks like. The VP of External or a member of the recruitment committee should be in charge of all room reservations.
We recommend having an idea of what rooms you would like to have for each recruitment event and then have a backup in case a room is unavailable. This is important especially if you have recruitment the same week as other business fraternities / organizations.
Creating a Recruitment Committee
The purpose of creating a recruitment committee is to ensure that the responsibility of each recruitment night does not land all on one person. The VP External should appoint a Recruitment Chair who then selects committee members. Each chapter has its own process for selecting committee members - some examples are: interviews, volunteers, applications, or seeking out a member.
We suggest having one committee member in charge of each recruitment event with the other members assisting as needed. Committee members will be in charge of planning and executing their assigned night of recruitment while the VP of External serves in an advisor role and helps each committee member.
Creating an Application
Chapters can utilize an application at the beginning of recruitment to collect candidate information. This application should be added to any social media before / during recruitment as a way to contact interested candidates.
