Module 7: Event Planning & Chapter Management
Meeting Management:
Chapter should be initiated and conducted by the President. The President will proceed through the slide deck (PowerPoint/Google Slides) of the information. There should be time for each VP on the executive board to present their weekly updates as well. Each executive board position should generally have slides to use as talking points for their updates. If applicable, chair/auxiliary positions may speak on any updates they may have regarding upcoming events. Include all event dates/times in a concise manner so members can clearly see when and where events are going to be. The President should run through the slide deck to completion and can generally host open floors at end of chapter.
Chapter is the essential means to communicating any updates and requests given to the general membership. These formal events should be mandatory and recurring on a weekly basis.
Here are some requirements for chapter as listed below - these are meant to create cohesiveness and consistency for your chapter.
Topics covered (but not limited to):
General weekly announcements
Executive Board position updates
New member updates
Weekly professional events
Weekly philanthropy events
Weekly social events
Dues/budget updates
Upcoming events
Fun activity
Misc. updates
Open floor
Chapter recap
Expectations:
Attendance is mandatory
Weekly basis
Members take notes
Members be engaged and present
No phones or other distractions
Dress code determined by the chapter
Note Taking/Minutes:
The VP of Communication should take detailed notes of each chapter
Recaps to be sent out by next day outlining key points of that week's chapter
It is important to document exactly what was discussed in each chapter to refer back to
Save in a centralized folder with executive board
How to make chapter fun:
Brother of the week
Weekend recap at end of chapter
Trivia
Pizza/food night
Brother group pitch off/case study
“Brag Box” for fellow member accomplishments and shoutouts