Module 7: Event Planning & Chapter Management
Announcement at chapter
this is generally your most effective means of event communication
being able to have everyone's attention at chapter and have any questions be heard from everyone is most effective
Formal email
this can be sent within the weekly chapter recap and/or individually from respective executive/chair positions
GroupMe / Flare / any mass instant-messaging platform
these are good for quick event updates such as location change or time change
be weary, however, that a lot of messages go unnoticed or disregarded when other messages are sent after the event update
you may want to consider having multiple group chats, one only for communication about events and important information, and another for everything else
Communicating the details to upcoming events is crucial in order to have good attendance and cooperation. It is imperative that your chapter release updates on a weekly basis to upcoming events. For events that will be required for members, it is recommended that details for that event are shared many weeks in advance so there are many opportunities to remind the chapter. This ensures maximum participation from the members. The following are some ways to thoroughly communicate any upcoming events: