Leadership Toolkit

PGN Nationals will provide Chapters with their roster at the beginning of every semester (by September 1 and March 1 respectively).

1. VP Membership / President should identify any changes required no later than September 15 and February 15. For schools on the quarter system, the Spring deadline is April 15.

2. Once changes have been completed per the provided instructions, email back the updates to admin@pgnleaders.org by the deadline.

3. New Member Rosters will be completed separately from the entire roster review. Deadlines for New Member Roster submission will be October 15 and March 15 respectively. For schools on the quarter system, the Spring deadline is May 15.

4. Following completion of the Roster Review & New Member Roster submission, Chapters will be invoiced between October 15 and October 25 in the Fall and between March 15 and March 25 in the Spring. Schools on the quarter system will be invoiced on the same timeline in the Fall and in the Spring between May 15 and May 25.

Nationals will invoice your chapter for semester dues after the completion of the Beginning of Semester report. Dues are to be paid no later than October 31st in the Fall Semester and no later than March 31st in the Spring Semester. For schools on the quarter system, the dates are October 31st and May 31st respectively.

You must complete the membership reconciliation process in order to be invoiced. Failure to do this by the deadline will result in a $150 late fine.

Fall Semester

Fall 2025 Renewing Member Dues $55.00

Fall 2025 New Member Dues $80.00

Fall 2025 Temporarily Inactive Member Dues $0.00

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Spring Semester

Spring 2026 Renewing Member Dues: $60.00

Spring 2026 New Member Dues: $85.00

Spring 2026 Temporarily Inactive Member Dues: $10.00

Spring Pennies

*In the Spring Semester, Chapters will receive 2 invoices; one for Membership dues as outlined above and a second invoice for PGN Pennies. This is computed as one cent per member for each year since PGN’s founding in 1924, so in 2026, the amount will be $1.02 per member. These funds are deposited into the PGN Scholars Foundation to assist with chapter and individual grant funding.

For any members requiring financial assistance with National dues, please refer to the 501(c)3 Scholars Foundation Grants form / deadlines below.

The Chapter Semester Report provides PGN Nationals with important information about the membership of your chapter. Please fill this out no later than December 1st in the Fall Semester and no later than May 1st in the Spring Semester. For schools on the quarter system, deadlines will be December 1 and July 1 respectively.

Fill out the report here.

What you need to complete this form:

- Graduating Senior Information

- Deactivated Member Information

- Chapter E-Board Updates (Leadership Turnover)

Who is required to sign: All new members looking to be part of the National PGN organization, must review, understand and sign this form. The National Code of Conduct was added in addition to the Risk Management form in 2020 and was ratified at the 2021 National Convention by all Chapter Presidents.

All existing members may be asked by their on-campus leadership or PGN Nationals to re-sign the policy at any time to renew their commitment, review any updates, or for any other purpose.

By signing this form, members are confirming that they have read, understand, agree and commit to following and enforcing these policies. Please ensure this is completed by all new members prior to filling out the Beginning of Semester report.

Fill out the form and share with your members.

All chapters must submit their New Member Education manuals prior to accepting a new class. National Council will review each manual and New Member Education program. We will be in touch if any changes need to be made prior to the start of your New Member Education process.

We understand that chapters may be on different timelines with recruitment. All New Member Educators should submit the form by September 15th in the Fall Semester and February 15th in the Spring Semester unless your program starts prior to this date.

Fill out the form here.

The IRS 990 N Form must be filled out by each chapter by December 15th.

For assistance and instructions when filing, visit this google doc.

For assistance with your EIN, visit this google doc.

File your IRS 990-N here.

Individual & Chapter Grants

The PGN Scholars Foundation, which is separate from Nationals and its Chapters is a 501(c)3 organization, set up for the sole purpose of furthering PGN’s Philanthropic and Professional Development Endeavors.

Individuals may apply for grants for:

• Financial Aid (Dues, Books), Study Abroad, Professional Development, Entrepreneurial Opportunities, or Diversity Opportunities

Chapters may apply for grants for:

• Philanthropic Events / Programming, Professional Events / Programming, Entrepreneurial Opportunities, Diversity Opportunities

For members or chapters looking to apply for a grant, please fill out this form.

Please be sure to read and collect any grant requirements prior to applying.

Conducting a corporate or business fundraiser where your chapter gets to sell or gets people to purchase a product for a cut of sales? (Common examples include: Chipotle, Yankee Candle, and Potbelly fundraisers)

Fill out this form to notify the PGN Scholars Foundation of an upcoming business fundraiser at least 10 business days prior to the fundraiser date.

If a corporation has provided you with a form or website to fill out, please complete all information related to your event, then include the relevant information in the form linked above.

Fundraising checks received must include the school name on the check or in the notes.

All fundraising checks can be addressed and mailed to the following:

PGN Scholars Foundation

c/o Emma Burd

2045 W Grand Ave Ste B

PMB 243786

Chicago, Illinois 60612-1577 US

Chapters are not legally allowed to deposit the checks.

The PGN Scholars Foundation is recognized by the IRS as a 501(c)3 organization and can provide tax benefits to donors.

For chapters looking to collect corporate sponsorship funds or alumni donations, the Scholars Foundation may be used and the funds will be allocated to your chapter for disbursement.

Donors can submit electronic donations here.

Check donations must be made addressed and mailed to the following:

PGN Scholars Foundation

c/o Emma Burd

2045 W Grand Ave Ste B

PMB 243786

Chicago, Illinois 60612-1577 US

Chapters are not legally allowed to deposit the checks.

If your donor requires an invoice, please contact executivedirector@pgnleaders.org.

For schools with allocated funds in the Scholars Foundation, fill out this form to request your disbursement. As a reminder, funds may only be disbursed for philanthropic or professional purposes.

Current earmarked amounts by school may be viewed here.