Chapter Leadership Toolkit

The Chapter Semester Report provides PGN Nationals with important information about the membership of your chapter. Please fill this out no later than October 15th in the Fall Semester and no later than March 15th in the Spring Semester.

Fill out the report here.

What you need to complete this form:

Renewing & New Membership Counts

Completed Risk Management Form by all New Members

Inventory of New Member Pins

Membership Roster

Optional: Chapter Diversity Information

Nationals will invoice your chapter for semester dues after the completion of the Beginning of Semester report. Dues are to be paid no later than October 31st in the Fall Semester and no later than March 31st in the Spring Semester.

Be sure your membership counts are accurate on the PGN Community, since this is how you will be invoiced*

2025 Renewing Member Dues $55.00

2025 New Member Dues $80.00

Spring 2025 Temporarily Inactive Member Dues $0.00* This will be changing in future semesters

For any members requiring financial assistance with National dues, please refer to the 501(c)3 Scholars Foundation Grants form below.

Who is required to sign: All new members looking to be part of the National PGN organization, must review, understand and sign this form. The National Code of Conduct was added in addition to the Risk Management form in 2020 and was ratified at the 2021 National Convention by all Chapter Presidents.

All existing members may be asked by their on-campus leadership or PGN Nationals to re-sign the policy at any time to renew their commitment, review any updates, or for any other purpose.

By signing this form, members are confirming that they have read, understand, agree and commit to following and enforcing these policies. Please ensure this is completed by all new members prior to filling out the Beginning of Semester report.

Fill out the form and share with your members.

All chapters must submit their New Member Education manuals prior to accepting a new class. National Council will review each manual and New Member Education program. We will be in touch if any changes need to be made prior to the start of your New Member Education process.

We understand that chapters may be on different timelines with recruitment. All New Member Educators should submit the form by September 15th in the Fall Semester and February 15th in the Spring Semester unless your program starts prior to this date.

Fill out the form here.

The DEIB Form offers an opportunity for PGN Nationals to track our collective commitment to our values of Diversity, Equity, Inclusion and Belonging. The DEIB Chair for each chapter should fill this out no later than October 15th in the Fall Semester and no later than March 15th in the Spring Semester.

Fill out the report here.

The responses will be shared with the larger PGN community as an opportunity to share best practices and surface the needs of our chapter community.

The New Officers Report provides PGN Nationals with important leader contact information for your chapter. Please fill out this form when your E-Board and additional leaders turn over (by December 15). The following leaders should complete this form for each chapter:

• President

• VP Internal

• VP External

• VP Communications

• VP Finance

• VP Membership

• New Member Educator

• DEIB Chair

Fill out the form here & share with your team.

The IRS 990 N Form must be filled out by each chapter by December 15th.

For assistance and instructions when filing, visit this google doc.

For assistance with your EIN, visit this google doc.

File your IRS 990-N here.

Individual & Chapter Grants

The PGN Scholars Foundation, which is separate from Nationals and its Chapters is a 501(c)3 organization, set up for the sole purpose of furthering PGN’s Philanthropic and Professional Development Endeavors.

Individuals may apply for grants for:

• Financial Aid (Dues, Books), Study Abroad, Professional Development, Entrepreneurial Opportunities, or Diversity Opportunities

Chapters may apply for grants for:

• Philanthropic Events / Programming, Professional Events / Programming, Entrepreneurial Opportunities, Diversity Opportunities

For members or chapters looking to apply for a grant, please fill out this form.

Please be sure to read and collect any grant requirements prior to applying.

For schools with allocated funds in the Scholars Foundation, fill out this form to request your disbursement. As a reminder, funds may only be disbursed for philanthropic or professional purposes.

Current earmarked amounts by school may be viewed here.

Conducting a corporate or business fundraiser where your chapter gets to sell or gets people to purchase a product for a cut of sales? (Common examples include: Chipotle, Yankee Candle, and Potbelly fundraisers)

Fill out this form to notify the PGN Scholars Foundation of an upcoming business fundraiser at least 10 business days prior to the fundraiser date.

If a corporation has provided you with a form or website to fill out, please complete all information related to your event, then include the relevant information in the form linked above.

Fundraising checks received must include the school name on the check or in the notes.

All fundraising checks can be addressed and mailed to the following:

PGN Scholars Foundation

c/o Stephanie Acker

511 Castlewood Lane

Buffalo Grove, IL 60089

Chapters are not legally allowed to deposit the checks.

The PGN Scholars Foundation is recognized by the IRS as a 501(c)3 organization and can provide tax benefits to donors.

For chapters looking to collect corporate sponsorship funds or alumni donations, the Scholars Foundation may be used and the funds will be allocated to your chapter for disbursement.

Donors can submit electronic donations here.

Check donations must be made addressed and mailed to the following:

PGN Scholars Foundation

c/o Stephanie Acker

511 Castlewood Lane

Buffalo Grove, IL 60089

Chapters are not legally allowed to deposit the checks.

If your donor requires an invoice, please contact executivedirector@pgnleaders.org.